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Office Manager

  • Location: Oxford
  • Salary: £30000 - £35000 per annum per year
  • Job Type:Permanent

Posted 29 days ago

  • Sector: Medical Devices
  • Contact: Nicholas Mahoney
  • Contact Email:
  • Expiry Date: 23 May 2022
  • Job Ref: 179316_1651245291

The Office Manager is responsible for the office environment including all front of house responsibilities, minute taking, managing the company travel provider and making office purchases. The role will also support executive members of the senior team with expense claims, travel booking and adhoc projects. This role will also support the HR function in the business from time to time with recruitment and onboarding. This role reports directly to the Senior Human Resources and Operations Manager.

* Welcoming guests & provide general support to visitors
* Answering main company phone line during working hours
* All office incoming and outgoing post
* Maintaining all filing systems
* Maintaining office supplies
* Maintain the office condition and arrange necessary repairs
* Liaise with facility management vendors, including cleaning, catering and security services
* Manage contract and price negotiations with office vendors, service providers and office lease
* Manage company travel provider
* Coordinate with IT department on all office equipment
* Organising the annual company retreat
* Plan in-house or off-site activities, like parties, celebrations and conferences (in association with the Sales and Marketing Coordinator).
* Minute taking
* Manage and be responsible for Office Health & Safety and First Aid
* Manage company mobile phone contracts
* Supporting the Sales & Marketing Coordinator with Marketing materials, conference logistics and conference hospitality
* Providing holiday and sick cover for Sales and Marketing Coordinator answering questions in regards to conferences.
* Support adhoc projects and tasks
* Be responsible for parts of the company's quality management system in particular maintaining the company travel procedure adhering to ISO 13485 standards.